The Fiscal Coordinator will work closely with management staff to ensure the quality of backup documentation for Federal awards reimbursements and timely Medicaid billing, accurate account classifications and entry into the Accounts Payable system, discretion in selection of items for payment, and excellent follow through with collection and recording of employee time slips for payroll and time-keeping purposes. This position requires the ability to work well with others, some of whom may not speak English well or at all. Patience and the capacity to focus on and complete detail oriented work is a must.
Qualifications:
- Associate degree in business or high school graduate with minimum 5 years experience;
- Accounting and/or Bookkeeping experience;
- Familiarity with multi-cultural, not-for-profit, human services environment;
- Proficiency with Microsoft Excel and Word programs;
- Ability to organize and coordinate multiple tasks;
- Bilingual in English and Chinese (Cantonese and Mandarin);
- Good written and spoken communication skills;
- Minimum five years work experience in a related field;
- Satisfactory CORI
Job Description:
- Enter Medicaid billing into MassPro billing system, prove input and upload;
- Ensure the quality of billing backup documentation;
- Check original document for readability, date, transaction details, correct total, proper authorization, as well as vendor signature, when required and assign general ledger account numbers to invoice;
- Make readable photocopies of invoices, time slips and other documents for billing purposes;
- Maintain orderly catalogue of photocopied billing backup by category;
- Enter invoice totals in Excel spreadsheet by category and into BW Accounts Payable system;
- Select processed original invoices and check request forms and submit to Director of Finance for payment when due;
- Process signed accounts payable checks and invoices for mailing and file paid bills;
- Contact suppliers or other invoice sources, if necessary;
- Work with GAC site managers to facilitate proper invoice and employee time slip collection;
- Check all employee time slips for accuracy and enter into Excel payroll preparation spreadsheet;
- Collect all long-form employee time slips and enter into QuickBooks time-keeping system;
- Deliver completed billing, budget and other reporting documents;
- Distribute sealed payroll checks;
- Prepare all deposits and take deposits to bank;
- Participate in ongoing training provided by GBCGAC and/or government agencies;
- Conduct special projects, as requested.
Submit Resume to: Human Resources
HR@gbcgac.org
TEL: 857-990-3309, FAX: 617-357-5323
